Why you need a Coordinator...

Want to actually enjoy your wedding day?!

We have been specializing in event services since 2000, providing knowledge and experience to ensure a stress-free wedding day.


Let us help you with any issues or just for that peace of mind knowing that someone is there in the background making sure everything is perfect. We are a weddings “insurance policy”!  After months planning every aspect of your wedding, and tens of thousands of dollars don't leave the execution of your final details to chance. You are the bride and should be carrying a bouquet, not a clipboard!

 

On the day of the wedding we are on site to ensure everything goes smoothly. Depending on the wedding, this might include:the set up of decor, vendor coordination, distributing programs,  arranging the ceremony processional, or keeping you on track of your timeline. The coordinator is there to handle and experienced in tackling any unforeseen challenges so that you, your groom, parents, family and friends can relax and enjoy the special day!

NYC Day of Coordinator

Our Team

 

 

Not only are we a preferred vendor of the Knot, recommended by multiple venues and vendors and have rave reviews- we offer the fairest rates in the area!   ​

Our Senior Coordinators are certified wedding planners and bridal consultants. with many years experience. While we have always been in the wedding industry, we have also worked as as a corporate event planners for many well-known corporations in NYC (Facebook, UGG, Hilton, National Geographic, and NBC to name a few). Dream Makers has planned over 350 weddings, from small and quaint to very large.We have experience working in all venue types: catering halls, hotels, lofts, vineyards, raw spaces, rooftops, mansions, parks, outdoor, wineries, country clubs, and homes.  Our goal is to provide couples with “peace of mind” knowing that a professional is on their team. We are your weddings  “insurance policy” .You’ve spent a a ton of your hard-earned money; time and effort on the one of the most important days of your life so why not have an experienced professional representing and protecting your investment?

 

Dream Makers Covers These Areas:

New York City (NYC, Brooklyn, Queens, Bronx)

  - Long Island

  - And other areas by special arrangement.

Destination Weddings

 

Other Available Services:

 

  • Design Consulting 

  • Venue Scouting 

  • Calligraphy

  • Event Rentals

  • Event Staff (Servers, Cleaning, Security)

  • Tents

  • Seating Charts

  • Vendor Recommendations

  • Elopments

     

     

     

NYC wedding coordinator

Why brides choose us...

 

Day of Coordination

YOUR WEDDINGS INSURANCE POLICY!

All weddings are unique, and our team and services are an experienced, well-oiled machine able to handle even the most complex of wedding days. Designed over several years to ensure that all your wedding i’s are dotted, t’s crossed and that you are well staffed in case any situations should arise, our services take you through a well thought out process to make sure you can enjoy your day!

About 4-6 weeks before, you will have a “Marathon Meeting” with your Coordinator to go over the details of your day, troubleshoot any things that you may not have spoken about and discuss your timeline. Your event manager will reach out to all your vendors prior to your wedding to make sure that everyone is on the same page!

On the Day of the wedding itself, our team will be there to oversee all aspects of the day- from vendor set up, to photo sessions and of course, the reception.

· Team of 1 Senior Wedding Planner and assistant (at minimum depending on wedding size)

· meeting to go over all details, run of show/ timeline and set up

· Provide a wedding spreadsheet document for easy organization and access for client to provide us with their timeline, floor plan, vendor contact information, wedding party contact, personal decor list, and photographer shot list, so we can execute and oversee all flawlessly

· Before the wedding reach out to all vendors, for introductions, confirmation, distribution of timeline, and give out important contact/delivery information

· Point of contact for all day of wedding questions for vendors, wedding party, and family if necessary

· Arrive on location of wedding to accept/checking in all deliveries (i.e. rentals, florals, etc)

· Set up and arrange all personal items and décor according to inventory list and floor plan (i.e. champagne flutes, cake cutters, guestbook, photos, table numbers, menu cards, name/escort cards, etc.)

· Review final set up before guests start to arrive

· Distribute all flowers to remaining bridal party and family members

· Guide guests to ceremony area and encourage guests to take their seats at the appropriate time

· Reserve front rows of ceremony for VIP/family/readers and help them to their seats

· Line up and wedding party down the aisle and through the ceremony

· Cue ceremony musicians when bridal party is ready to begin processional

· Gather family and bridal party for photos before/after the ceremony

· Make sure that ceremony and reception stay on time and remain on point as discussed and written on the timeline

· Cue wedding party for introductions into cocktail hour/reception

· Cue band/DJ of important announcements to direct guests to different locations or rooms as well as guide the guests personally

· Cue the bride and groom, band/DJ, photographer, videographer, and immediate family members when important events take place at reception such as first dance, parent dances, cake cutting, and toasts

· Cue parents, best man, maid of honor, honored guests when they are about to give toasts

· Know the catering services schedule, and help ensure that guests are served at the appointed time with the proper flow of food and drinks

· Prevent and fix any problems that may arise during the event

· Remain easily accessible through the entire event in case there are any details the couple would like attended to

· Responsible for getting all gifts and cards to a designated guest or parent to take home for bride and groom

· Will pack up all personal items and décor and ensure they reach the designated family member, room, and/or vehicle

· Distribute final payments/gratuities to vendors at the end of the night

· Arrange arrival of limos/shuttles/buses to transport guests and bridal party

Package based on type of venue (raw spaces need more helping hands and set up time!), ceremony location (if different then reception) and hours. 

Month of Coordination

“You can relinquish the stress & maintain the control.”

DREAM MONTH OF COORDINATION

 “You can relinquish the stress & maintain the control.”

All weddings are unique, and our team and services are an experienced, well-oiled machine able to handle even the most complex of wedding days. Designed over several years to ensure that all your wedding i’s are dotted, t’s crossed and that you are well staffed in case any situations should arise, our services take you through a well thought out process that begins about a month before the big day.

About 4-6 weeks before, you will have a “Marathon Meeting” with your Coordinator to go over the details of your day, troubleshoot any things that you may not have spoken about and discuss your timeline. Your event manager will reach out to all your vendors prior to your wedding to make sure that everyone is on the same page!

On the Day of the wedding itself, our team will be there to oversee all aspects of the day- from vendor set up, to photo sessions and of course, the reception.

 

Team of 1 Senior Wedding Planner and assistant (at minimum depending on wedding size)

· meeting/walkthrough at the venue to go over all details, run of show/ timeline and set up

· Unlimited communication via email (within reason :) )

· Floor plan creation

· Timeline creation

· Provide a wedding spreadsheet document for easy organization and access for client to include their timeline, floor plan, vendor contact information, wedding party contact, personal decor list, and photographer shot list

· Before the wedding reach out to all vendors, for introductions, confirmation, distribution of timeline, and give out important contact/delivery information

· Point of contact for all day of wedding questions for vendors, wedding party, and family if necessary

· Arrive on location of wedding to accept/checking in all deliveries (i.e. rentals, florals, etc)

· Set up and arrange all personal items and décor according to inventory list and floor plan (i.e. champagne flutes, cake cutters, guestbook, photos, table numbers, menu cards, name/escort cards, etc.)

· Review final set up before guests start to arrive

· Distribute all flowers to remaining bridal party and family members

· Guide guests to ceremony area and encourage guests to take their seats at the appropriate time

· Reserve front rows of ceremony for VIP/family/readers and help them to their seats

· Line up and wedding party down the aisle and through the ceremony

· Cue ceremony musicians when bridal party is ready to begin processional

· Gather family and bridal party for photos before/after the ceremony

· Make sure that ceremony and reception stay on time and remain on point as discussed and written on the timeline

· Cue wedding party for introductions into cocktail hour/reception

· Cue band/DJ of important announcements to direct guests to different locations or rooms as well as guide the guests personally

· Cue the bride and groom, band/DJ, photographer, videographer, and immediate family members when important events take place at reception such as first dance, parent dances, cake cutting, and toasts

· Cue parents, best man, maid of honor, honored guests when they are about to give toasts

· Know the catering services schedule, and help ensure that guests are served at the appointed time with the proper flow of food and drinks

· Prevent and fix any problems that may arise during the event

· Remain easily accessible through the entire event in case there are any details the couple would like attended to

· Responsible for getting all gifts and cards to a designated guest or parent to take home for bride and groom

· Will pack up all personal items and décor and ensure they reach the designated family member, room, and/or vehicle

· Distribute final payments/gratuities to vendors at the end of the night

· Arrange arrival of limos/shuttles/buses to transport guests and bridal party

 

Package based on type of venue (raw spaces need more helping hands and set up time!), ceremony location (if different then reception) and hours. 

The Busy Bride Package

You want or have planned most of your wedding yourself and are looking for Coordinator to consult with, provide advice and recommend the best vendors? Do you have a busy career, live out of state or are fed up with going to friends and family for advice and opinions?

Then this is for you!

We will help you along the way with being that support system. We will start with an initial meeting/call to discuss your vision, budget, and goals to determine a plan, timeline and recommended vendors.

After your customized plan is complete, then it is time to sit back, relax and hand over all your planning materials. After a meeting 6 weeks prior to your date, I will determine the logistics of your wedding, generate a detailed timeline, and work with your vendors to make for a seamless

· Initial meeting to determine vendor needs, vision, budget

· After the meeting a customized plan/timeline and vendor recommendation list is provided to the client to guide you through your planning process

· Team of 1 Senior Wedding Planner and assistant with up to 12 hours of coverage on the day of your wedding

· Unlimited communication/consultation on services selected via e-mail, with check ins to make sure we are on the right track (within reason J )

· Vendor recommendations, scheduling, and communication for vendors such as catering, music, photography, etc. (we believe that ONE florist or photographer is not a fit for all of our clients, so we will recommend the best fit for you based on our expertise/experience!)

· In person meeting and walkthrough at venue (4-6 weeks prior) to go over all details of the day: timeline, set up, floor plan, vendors, etc

· Timeline creation

· Floor Plan creation

· Coordinate deliveries and arrivals of all vendors

· Provide a wedding spreadsheet document for easy access that includes timeline, vendor contact information, wedding party contact, personal decor list, and running to be determined list if necessary

· Before the wedding reach out to all vendors, for introductions, confirmation of event details, distribution of timeline, and give out important contact information

· Point of contact for all day of wedding questions for vendors, wedding party, and family if necessary

· Arrive on location of wedding when deliveries start to accept/checking in all deliveries (i.e. rentals, florals,

· Set up and arrange all personal items and décor according to floor plan (i.e. champagne flutes, cake cutters, guestbook, table numbers,

menu cards, name/escort cards, etc.)

· Coordinate with transportation vendor so the wedding party departs for the ceremony as scheduled

· Review final set up before guests start to arrive

· Distribute all flowers to remaining bridal party and family members

· Guide wedding party down the aisle and through the ceremony

· Cue ceremony musicians when bridal party is ready to begin processional

· Gather family and bridal party for photos after the ceremony

· Make sure that ceremony and reception stay on time and remain on point as discussed and written on the timeline

· Ensure proper flow of food and drinks

· Encourage guests to take their seats at the appropriate time

· Cue wedding party for introductions into cocktail hour/reception

· Cue band/DJ of important announcements to direct guests or important events

· Cue band/DJ, photographer, videographer, and immediate family members of the couple when important events take place at reception

such as first dance, parent dances, cake cutting, and toasts

· Cue parents, best man, maid of honor, honored guests when they are about to give toasts

· Know the catering services schedule, and help ensure that guests are served at the appointed time

· Prevent and fix any problems that may arise during the event

· Remain easily accessible through the entire event in case there are any details the couple would like attended to

· Responsible for getting all gifts and cards to a designated guest or parent to take home for bride and groom

· Will pack up all personal items and décor and ensure they reach the designated family member, room, and/or vehicle

· Distribute final payments/gratuities to vendors at the end of the night

· Can help arrange and call cars at end of night

Package based on type of venue (raw spaces need more helping hands and set up time!), ceremony location (if different then reception) and hours. 

Planning with a Pro

Save time, money, and stress by hiring a professional....our priceless services always outweigh themselves with value and savings in time/money/stress!

Do you want control of the decisions for your wedding but want to relinquish the stress?! You want the advice of wedding insiders to ensure you are moving in the right direction?! Want someone to make sure you stay within budget and receive the BEST pricing and quality that only a pro would know? Then Planning with a Pro is for you! We will provide suggestions on your vendor selections as well as assist in the design of your event. With monthly check-ins and day of coordination, we will make sure that every detail is ready for your big day. 

And YES! With this package you get TWO Senior planners at your disposal!

Additional Services

Ala Carte

Design Consultation 

Want our expert opinion  on how to design the wedding of your dreams? Want to use our resources? We would love to help! This is for someone that wants to add this service in addition to our packages or alone. We will meet you at your venue to discuss in detail and come up with a plan!

 

Venue Scouting

 

Destination Weddings

Sometimes your dream wedding may take place in a land far away.  The pros of having a Destination Wedding can sometimes come with the stresses of dealing with those on "island time" or a different pace than you are used to.  If you want someone from your neck of the woods to direct and oversee all moving parts of your destination wedding so you can sit back, relax and get some sun this package is for you!

Vendor Referrals

Who better to give you the inside scoop on what vendors are the best than someone who has done this hundreds of times? 

Want to know who has the best pricing? Have something unique you want? Have no idea what is fair pricing? How much you should be spending on certain vendors? We can help! We have seen it all, worked with them all!  We believe that ONE florist or photographer is not a fit for all of our clients so we will recommend the best fit for you based on our expertise/experience!

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*For weddings in NYC, Brooklyn, Queens and Long Island. Additional fees may apply for other areas or for weddings on Holiday/peak weekends.

 
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Contact us

Specializing in NYC, Brooklyn, LIC, Long Island, and the Hamptons.

phone: 516.242.0397

dreammakers516@gmail.com

 

VendorBadge_CouplesLoveUs_4ef8a920cedf79

Before I met Tara, I had probably met close to 10 day of coordinators. I'm a very organized and detailed person (Type A) and I had planned everything about my wedding to the tee. Therefore, it was imperative that I found someone that I could entrust to execute my vision.Within the first few minutes of meeting Tara, I knew I wanted to hire her, not only because of her professional demeanor and "make it happen" attitude but, above all, we clicked and we had the same mindset. During the planning process, Tara was a great resource whenever I had questions. 

She was always available to me via phone, email and text, and her responses were always prompt. 

No question was ever too small or silly to ask. 

On the day of my wedding, Tara did not disappoint. She was organized, handled the vendors and helped my Maitre’d execute the day flawlessly. 

I highly recommend Tara. She is professional, personable, organized and very knowledgeable about 

weddings. Hire Tara and you will not be disappointed. Your day will be flawless.

Antoinette Kemp Campbell

I am so happy that we choose Dream Makers NY as our day-of-coordinator. Tara is amazing! She helped me and my now-husband create the wedding of our dreams (just a few days ago!). We had already done a significant amount of planning (all the planning was done 50/50, yay for equality in relationships!) before contacting her, including booking vendors, deciding on decorations/theme, etc, and just needed someone to handle the nitty-gritty stuff on the day of. She was fantastic! She never tried to up-sell me on anything and went way above and beyond. She was familiar with our venue (The W Loft), and was quick to point out things that we wouldn't have thought of without her given her knowledge of the venue's quirks even before we booked her. The weeks leading up to the wedding, she was responsive, respectful, professional, and so helpful -- providing suggestions for additional help we may need, help with creating timeline, sending me deals she found online, all that stuff. After our first official meeting at our venue, I felt confident trusting her with our vision of our wedding. On the day of the wedding (which was such a blissful blur!), she was there early to set up the furniture and decor. Everything was set up perfectly! My husband (who was also helping to set up in the morning while I was getting ready) says that he saw Tara handle every detail like a boss, and comments fondly about how her assistant painstakingly arranged flowers in our lanterns and how they tied the twine around our programs *just so*. She managed our parents and us (along with our nerves! haha) without any issues, and then stayed later than she needed to in order to help coordinate the clean-up. She also worked seamlessly with our other vendors. I can not say enough wonderful things about Tara and her assistant. We could not have gotten through this hectic process without her!

“You can relinquish the stress & maintain the control.”

  I feel truly lucky to have had Tara by my side as my day-of coordinator for my August 29th Wedding in Manhattan! My groom and I spent a mini fortune on our wedding (don't we all)- complete with many personal elements which I brought in myself (I did my own linens, chargers, candles, escort table arrangements, you name it). I needed assurance that after spending this much, someone would be able to make my personal vision come to life, given that I am so detail-oriented. After speaking with Tara for my consultation, I knew she was the real deal! Tara was highly responsive, patient and understanding of everything I wanted. I may have texted her a hundred times throughout 

 the process, and she handled all of my personal inquiries like a pro! At times when I was stressed, confused or just needed a professional opinion, Tara was always honest and logical with me. She was seriously my right hand man throughout the last phase of wedding planning. On the day of the wedding, Tara was all business-she was composed, organized and kept me abreast of any progress with my venue the day-of (as per my request). She texted me pictures as I asked for them, instructed  

vendors to where they needed to be, and even helped me hand out envelopes (which I can't even imagine doing since the day was such a blur for me). She kept us on time, and she was my go-to girl with lining up the bridal party, coordinating my arrival so the groom wouldn't see me etc. She did a million things for me that day! Honestly, I feel that Tara was an absolute blessing to have. I said it over and over throughout the day to my bridesmaids, mother and other vendors-I don't know if I could have done it without Tara. If you are on the fence with spending a little extra money, trust me, after all you pour in for your wedding, having a day-of coordinator puts it ALL TOGETHER for you without a hitch. My day was perfect, largely due to Tara's help. Thank you Tara!!

Kristina Casaletto-Ohring    

 I chose Dreams Makers to do my day-of wedding coordination, and I am really glad I did! Tara was terrific and extremely professional. Our wedding day was a bit complicated, in terms of locations/logistics, and Tara helped the day come off seamlessly for all our guests - and for us! In 

addition, she decorated our reception with excellent taste and style and created custom menus, signs, programs, etc. that captured the classic, fun style of our wedding. I thought the value for the 

quality of the service we received was very good, and I agree with the reviewer below that flexibility 

and patience are also her strong suits :) Thanks, Tara!

Molly C. 

Tara and the team at Dream Makers are AMAZING! Tara was our day-of coordinator and we could 

not have done it without her. She went out of her way to make sure our day was completely stress-free: coordinating with all of the vendors, DJ, photographer, etc. and working alongside the venue staff to make sure our guests were comfortable & happy. Also, her knowledge & experience were extremely helpful to us - obviously we've never done this before, so it was great to have someone there to walk us through everything! 

We highly recommend Dream Makers for your event - they are more than just a business - they actually care about your day as much as you do, and they want everything to be perfect! 

Thank you so much, Tara & Dream Makers - you guys are THE BEST!

- Love, John & Adrienne

Dear Tara

A million thank yous'. You understood Kristinas' vision perfectly and made it all come true. With all the elegance I wanted and more! Thank you for all you beautiful work. Gordana OBrien

 

Dear Tara

Thank you for everything you did to help with the wedding including the day of coordination. The day wouldnt have been as amazing as it was without your hard work. Everything you did was amazing 

and I was very lucky to have someone like you make it that way. Thank you once again,. Love 

Kristina OBrien (Dillard)

 

Tara, Thank you SO much for all of your help last night!!! We could not have done this without you!! You pulled off my dream wedding and we couldn't be happier with how everything turned out. I'll be giving you rave reviews on every website I can find.  

Tara at DreamMakers was an absolute life saver!! I needed help putting together all the little details for my summer wedding and she made it all happen! She helped me think through my ideas, decide on what I really wanted to do, getting me great deals , and then she took over and relieved me of the stress! And it's all the pieces Tara worked on that really brought the wedding together. Would absolutely work with Tara again and will certainly recommend her to anyone who needs help with event planning!

Joanna Eisman

 

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