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SERVICES

Day of /Month of Coordination

YOUR WEDDINGS INSURANCE POLICY!

All weddings are unique, and our team and services are an experienced, well-oiled machine able to handle even the most complex of wedding days. Designed over several years to ensure that all your wedding i’s are dotted, t’s crossed and that you are well staffed in case any situations should arise, our services take you through a well thought out process to make sure you can enjoy your day!

About 4-6 weeks before, you will have a “Marathon Meeting” with your Coordinator to go over the details of your day, troubleshoot any things that you may not have spoken about and discuss your timeline. Your event manager will reach out to all your vendors prior to your wedding to make sure that everyone is on the same page!

On the Day of the wedding itself, our team will be there to oversee all aspects of the day- from vendor set up, to photo sessions and of course, the reception

  • Team of 1 Senior Wedding Planner and assistant (at minimum depending on wedding size)

  • Meeting to go over all details, run of show/ timeline and set up

  • Provide a wedding spreadsheet document for easy organization and access for client to provide us with their timeline, floor plan, vendor contact information, wedding party contact, personal decor list, and photographer shot list, so we can execute and oversee all flawlessly

  • Before the wedding reach out to all vendors, for introductions, confirmation, distribution of timeline, and give out important contact/delivery information

  • Point of contact for all day of wedding questions for vendors, wedding party, and family if necessary

  • Arrive on location of wedding to accept/checking in all deliveries (i.e. rentals, florals, etc)

  • Set up and arrange all personal items and décor according to inventory list and floor plan (i.e. champagne flutes, cake cutters, guestbook, photos, table numbers, menu cards, name/escort cards, etc.)

  • Review final set up before guests start to arrive

  • Distribute all flowers to remaining bridal party and family members

  • Guide guests to ceremony area and encourage guests to take their seats at the appropriate time

  • Reserve front rows of ceremony for VIP/family/readers and help them to their seats

  • Line up and wedding party down the aisle and through the ceremony

  • Cue ceremony musicians when bridal party is ready to begin processional

  • Gather family and bridal party for photos before/after the ceremony

  • Make sure that ceremony and reception stay on time and remain on point as discussed and written on the timeline

  • Cue wedding party for introductions into cocktail hour/reception

  • Cue band/DJ of important announcements to direct guests to different locations or rooms as well as guide the guests personally

  • Cue the bride and groom, band/DJ, photographer, videographer, and immediate family members when important events take place at reception such as first dance, parent dances, cake cutting, and toasts

  • Cue parents, best man, maid of honor, honored guests when they are about to give toasts

  • Know the catering services schedule, and help ensure that guests are served at the appointed time with the proper flow of food and drinks

  • Prevent and fix any problems that may arise during the event

  • Remain easily accessible through the entire event in case there are any details the couple would like attended to

  • Responsible for getting all gifts and cards to a designated guest or parent to take home for bride and groom

  • Will pack up all personal items and décor and ensure they reach the designated family member, room, and/or vehicle

  • Distribute final payments/gratuities to vendors at the end of the night

  • Arrange arrival of limos/shuttles/buses to transport guests and bridal party

Package based on type of venue (raw spaces need more helping hands and set up time!), ceremony location (if different then reception) and hours. 

Extra Mile Package

HAND OVER THE STRESS AND ENJOY YOUR WEDDING LIKE A GUEST!

Do you have crazy schedule? Have a lot of moving parts for your special day? Having your wedding at a venue where everything has to be brought in? Want recommendations of a couple final vendors?

Want some help to the finish line?

 

Then our "Extra Mile" Package is for you! We designed this package for those who needed a bit more help than just day of but less than partial or full planning. We will help you with your floor plans, create your timeline, recommend any final vendor needs like transportation or cakes, gather your vendors insurance for the venue, verify your rental order, and make sure all your hard work comes together perfectly! This package begins approximately weeks before the big day! On the Day of the wedding itself, our team will be there to oversee all aspects of the day- from vendor set up, to photo sessions and of course, the reception.

  • Team of 2- 1 Senior Wedding Planner and assistant (at minimum depending on wedding size)

  • Meeting/walkthrough at the venue to go over all details, run of show/ timeline and set up

  • Unlimited communication via email (within reason  )

  • Floor plan creation · Timeline creation

  • Gather COIs, verify rentals, recommend any final vendors

  • Provide a wedding spreadsheet document for easy organization and access for client to include their timeline, floor plan, vendor contact information, wedding party contact, personal decor list, and photographer shot list

  • Before the wedding reach out to all vendors, for introductions, confirmation, distribution of timeline, and give out important contact/delivery information

  • Point of contact for all day of wedding questions for vendors, wedding party, and family if necessary

  • Arrive on location of wedding to accept/checking in all deliveries (i.e. rentals, florals, etc)

  • Set up and arrange all personal items and décor according to inventory list and floor plan (i.e. champagne flutes, cake cutters, guestbook, photos, table numbers, menu cards, name/escort cards, etc.)

  • Review final set up before guests start to arrive

  • Distribute all flowers to remaining bridal party and family members

  • Guide guests to ceremony area and encourage guests to take their seats at the appropriate time · Reserve front rows of ceremony for VIP/family/readers and help them to their seats

  • Line up and wedding party down the aisle and through the ceremony

  • Cue ceremony musicians when bridal party is ready to begin processional

  • Gather family and bridal party for photos before/after the ceremony

  • Make sure that ceremony and reception stay on time and remain on point as discussed and written on the timeline

  • Cue wedding party for introductions into cocktail hour/reception

  • Cue band/DJ of important announcements to direct guests to different locations or rooms as well as guide the guests personally

  • Cue the bride and groom, band/DJ, photographer, videographer, and immediate family members when important events take place at reception such as first dance, parent dances, cake cutting, and toasts

  • Cue parents, best man, maid of honor, honored guests when they are about to give toasts

  • Know the catering services schedule, and help ensure that guests are served at the appointed time with the proper flow of food and drinks

  • Prevent and fix any problems that may arise during the event

  • Remain easily accessible through the entire event in case there are any details the couple would like attended to

  • Responsible for getting all gifts and cards to a designated guest or parent to take home for bride and groom

  • Will pack up all personal items and décor and ensure they reach the designated family member, room, and/or vehicle

  • Distribute final payments/gratuities to vendors at the end of the night

  • Arrange arrival of limos/shuttles/buses to transport guests and bridal party

Busy Bride Package

“You can relinquish the stress & maintain the control.”

You want or have planned most of your wedding yourself and are looking for Coordinator to consult with, provide advice and recommend the best vendors? Do you have a busy career, live out of state or are fed up with going to friends and family for advice and opinions?

Then this is for you!

We will help you along the way with being that support system. We will start with an initial meeting/call to discuss your vision, budget, and goals to determine a plan, timeline and recommended vendors.

After your customized plan is complete, then it is time to sit back, relax and hand over all your planning materials. After a meeting 6 weeks prior to your date, I will determine the logistics of your wedding, generate a detailed timeline, and work with your vendors to make for a seamless

  •  Initial meeting to determine vendor needs, vision, budget

  • After the meeting a customized plan/timeline and vendor recommendation list is provided to the client to guide you through your planning process

  • Team of 1 Senior Wedding Planner and assistant with up to 12 hours of coverage on the day of your wedding

  • Unlimited communication/consultation on services selected via e-mail, with check ins to make sure we are on the right track (within reason J )

  • Vendor recommendations, scheduling, and communication for vendors such as catering, music, photography, etc. (we believe that ONE florist or photographer is not a fit for all of our clients, so we will recommend the best fit for you based on our expertise/experience!)

  • In person meeting and walkthrough at venue (4-6 weeks prior) to go over all details of the day: timeline, set up, floor plan, vendors, etc

  • Timeline creation

  • Floor Plan creation

  • Coordinate deliveries and arrivals of all vendors

  • Provide a wedding spreadsheet document for easy access that includes timeline, vendor contact information, wedding party contact, personal decor list, and running to be determined list if necessary

  • Before the wedding reach out to all vendors, for introductions, confirmation of event details, distribution of timeline, and give out important contact information

  • Point of contact for all day of wedding questions for vendors, wedding party, and family if necessary

  • Arrive on location of wedding when deliveries start to accept/checking in all deliveries (i.e. rentals, florals,

  • Set up and arrange all personal items and décor according to floor plan (i.e. champagne flutes, cake cutters, guestbook, table numbers,

  • menu cards, name/escort cards, etc.)

  • Coordinate with transportation vendor so the wedding party departs for the ceremony as scheduled

  • Review final set up before guests start to arrive

  • Distribute all flowers to remaining bridal party and family members

  • Guide wedding party down the aisle and through the ceremony

  • Cue ceremony musicians when bridal party is ready to begin processional

  • Gather family and bridal party for photos after the ceremony

  • Make sure that ceremony and reception stay on time and remain on point as discussed and written on the timeline

  • Ensure proper flow of food and drinks

  • Encourage guests to take their seats at the appropriate time

  • Cue wedding party for introductions into cocktail hour/reception

  • Cue band/DJ of important announcements to direct guests or important events

  • Cue band/DJ, photographer, videographer, and immediate family members of the couple when important events take place at reception

  • such as first dance, parent dances, cake cutting, and toasts

  • Cue parents, best man, maid of honor, honored guests when they are about to give toasts

  • Know the catering services schedule, and help ensure that guests are served at the appointed time

  • Prevent and fix any problems that may arise during the event

  • Remain easily accessible through the entire event in case there are any details the couple would like attended to

  • Responsible for getting all gifts and cards to a designated guest or parent to take home for bride and groom

  • Will pack up all personal items and décor and ensure they reach the designated family member, room, and/or vehicle

  • Distribute final payments/gratuities to vendors at the end of the night

  • Can help arrange and call cars at end of night

Package based on type of venue (raw spaces need more helping hands and set up time!), ceremony location (if different then reception) and hours. 

Planning with a Pro

Save time, money, and stress by hiring a professional....our priceless services always outweigh themselves with value and savings in time/money/stress!

Do you want control of the decisions for your wedding but want to relinquish the stress?! You want the advice of wedding insiders to ensure you are moving in the right direction?! Want someone to make sure you stay within budget and receive the BEST pricing and quality that only a pro would know? Then Planning with a Pro is for you! We will provide suggestions on your vendor selections as well as assist in the design of your event. With monthly check-ins and day of coordination, we will make sure that every detail is ready for your big day. 

And YES! With this package you get TWO Senior planners at your disposal!

  • Venue sourcing 

  • Rehearsal coordination

  • Favors, Menus, hotel bags, bathroom baskets, and more!