SERVICES
Extra Mile
Month of Coordination
Team of 3* 1 Senior Wedding Planner and 2 assistants
· meeting/walkthrough at the venue to go over all details, run of show/ timeline and set up (we find it
best to do this 4‑6 weeks prior so you have a better grasp on your guest count)
· Floor plan guidance
· Timeline creation
· Gather COIs, verify rentals, recommend any final vendors
· Provide a wedding spreadsheet document for easy organization and access for client to include
their timeline, floor plan, vendor contact information, wedding party contact, personal decor list, and
photographer shot list
· Before the wedding reach out to all vendors, for introductions, confirmation, distribution of timeline,
and give out important contact/delivery informations and and feedback
· Point of contact for all day of wedding questions for vendors, wedding party, and family if
necessary
·coordinate transportation for bridal party and guests (shuttle buses, limos)
· Set up and arrange all personal items and décor according to inventory list and floor plan (i.e.
champagne flutes, cake cutters, guestbook, photos, table numbers, menus, favors, name/escort
cards, etc.)
· Review final set up before guests start to arrive
· Distribute all flowers to remaining bridal party and family members
· Guide guests to ceremony area and encourage guests to take their seats at the appropriate time
· Reserve front rows of ceremony for VIP/family/readers and help them to their seats
· Line up and wedding party and cue/direct them down the aisle
· Cue ceremony musicians when bridal party is ready to begin processional
· help gather and direct family and bridal party for photos before/after the ceremony
· Make sure that ceremony and reception stay on time and remain on point as discussed and written
on the timeline
· Cue wedding party for introductions into cocktail hour/reception
· Cue band/DJ of important announcements to direct guests to different locations or rooms as well as
guide the guests personally
· Cue the bride and groom, band/DJ, photographer, videographer, and immediate family members
when important events take place at reception such as first dance, parent dances, cake cutting,
and toasts
· Cue parents, best man, maid of honor, honored guests when they are about to give toasts
· Know the catering services schedule, and help ensure that guests are served at the appointed time
with the proper flow of food and drinks
· Prevent and fix any problems that may arise during the event
· Remain easily accessible through the entire event in case there are any details the couple would
like attended to
· Responsible for getting all gifts and cards to a designated guest or parent to take home for bride
and groom
· Will pack up all personal items and décor and ensure they reach the designated family member,
room, and/or vehicle
· Distribute final payments/gratuities to vendors at the end of the night
Partial Planning
Do you want to be involved with or have planned some of your wedding yourself and are looking for a planner to consult with, advise, and recommend the best vendors?
Do you have a busy career, live out of state, or are you fed up with going to friends and family for advice and opinions?
Then this is for you!
We will help you along the way with being that support system.
We will start with an initial meeting/call to discuss your vision, budget, and goals to determine a plan, timeline, and recommended vendors.
After completing your customized plan, it is time to sit back, relax, and hand over all your planning materials. After a final meeting 6 weeks before your date,
I will determine the logistics of your wedding, generate a detailed timeline, and work with your vendors to make for a seamless wedding!
Team of 2 Senior Wedding Planners and assistant (2 planners for the price of 1!)
· · Vendor sourcing and recommendations of up to 3 key vendors needed based on your location, style and budget (we
believe that not ONE florist or photographer is a fit for all our clients‑ so we will recommend those we feel is the best fit
for you based on our experience/expertise!)
· All vendor and venue scheduling and communication
· Assistance with wedding accessories (invites, calligraphy, menus, place cards, programs)
· Keep you organized through the process so you are planning things in the correct order and do not get overwhelmed
· Unlimited communication/consultations on services selected via phone conference and e‑mail (within reason 🙂
· in person meeting and monthly zoom meetings (discussion of vision, key vendor meetings,)
· Timeline creation
· Coordinate deliveries and arrivals of all vendors
Guidance throughout the planning process · make your dream wedding obtainable while lessening the workload of the
couple
· Provide a wedding spreadsheet document for easy access that includes timeline, vendor contact information, wedding
party contact, personal decor list, and running to be determined list if necessary
· Before the wedding reach out to all vendors, for introductions, confirmation of event details, distribution of timeline,
and give out important contact information
· Point of contact for all day of wedding questions for vendors, wedding party, and family if necessary
· Arrive on location of wedding when deliveries start to accept/checking in all deliveries (i.e. rentals, florals, cake)
· Set up and arrange all personal items and décor according to floor plan (i.e. champagne flutes, cake cutters, guestbook,
table numbers, menu cards, name/escort cards, etc.)
· Coordinate with transportation vendor so the wedding party departs for the ceremony as scheduled
· Review final set up before guests start to arrive
· · Guide wedding party down the aisle and through the ceremony
· Cue ceremony musicians when bridal party is ready to begin processional
· Gather family and bridal party for photos after the ceremony
· Make sure that ceremony and reception stay on time and remain on point as discussed and written on the timeline
· Ensure proper flow of food and drinks
· Encourage guests to take their seats at the appropriate time
· Cue wedding party for introductions into cocktail hour/reception
· Cue band/DJ of important announcements to direct guests or important events
· Cue band/DJ, photographer, videographer, and immediate family members of the couple when important events take
place at reception such as first dance, parent dances, cake cutting, and toasts
· Cue parents, best man, maid of honor, honored guests when they are about to give toasts
· Know the catering services schedule, and help ensure that guests are served at the appointed time
· Prevent and fix any problems that may arise during the event
· Remain easily accessible through the entire event in case there are any details the couple would like attended to
· Responsible for getting all gifts and cards to a designated guest or parent to take home for bride and groom
· Will pack up all personal items and décor and ensure they reach the designated family member, room, and/or vehicle
· Distribute final payments/gratuities to vendors at the end of the night
· Can help arrange and call cars at end of night
Additional Fees Apply for:
Rehearsal Dinner Coordination
Weddings larger than 250 people
Multiple locations
Full Planning
Do you want control of the decisions for your wedding but want to relinquish the stress?!
You want the advice of a wedding insider to ensure you are moving in the right direction?
Want someone to ensure you stay within budget and receive the BEST pricing and quality
that only a pro would know?
Then Planning with a Pro is for you! I will provide suggestions on your vendor selections as well
as assist in the design of your event.
With monthly check‑ins and day of coordination, I will make sure that every detail is ready for your big day.
· Team of 2 Senior Wedding Planners and assistant (2 planners for the price of 1!)
· Budget guidance and direction
· Contract and proposal review
· Vendor sourcing and recommendations of all vendors needed based on your location, style and budget (we believe that n
ot ONE florist or photographer is a fit for all our clients‑ so we will recommend those we feel is the best fit for you based on our experience/expertise!)
All vendor and venue scheduling and communication for agreed upon vendors such as venue, catering, music, photography, etc.
Assistance with ordering and designing wedding accessories (invites, calligraphy, menus, place cards, programs)
-Track and keep all details and information relating to the wedding organized such as a to do list, contracts, hotel blocks
– monthly check in zoom or call
·up to 4 in person meetings of your choice ( ex. discussion of vision at venue, food tasting, floral sample)
– Timeline creation
· Coordinate deliveries and arrivals of all vendors
·Guidance throughout the planning process
· Making your dream wedding obtainable while lessening the workload of the couple
additional in person meeting/walkthrough at the venue 1 month prior to go over all details, full day of timeline and floor plans
· Provide a wedding spreadsheet document for easy access that includes timeline, vendor contact information, wedding party contact,
personal decor list, and running to be determined list if necessary
· Before the wedding reach out to all vendors, for introductions, confirmation of event details, distribution of timeline, and give out important contact information
Assemble hotel bags and deliver to hotel prior to guest check in (items in hotel bag not included)
· Point of contact for all day of wedding questions for vendors and bridal party
· Arrive on location of wedding when deliveries start to accept/checking in all deliveries (i.e. rentals, florals, cake)
Set up and arrange all personal items m and décor according to floor plan (i.e. champagne flutes, cake cutters, guestbook, table numbers, menu cards, name/escort cards, etc.)
Coordinate with transportation vendor so the wedding party departs for the ceremony as scheduled
– Review final set up before guests start to arrive
· Distribute all flowers to remaining bridal party and family members
· Guide wedding party down the aisle and through the ceremony
· Cue ceremony musicians when bridal party is ready to begin processional
· Gather family and bridal party for photos after the ceremony
– Ensure that ceremony and reception stay on time and remain on point as discussed and written on the timeline
· Ensure proper flow of food and drinks
· Encourage guests to take their seats at the appropriate time
– Cue wedding party for introductions into cocktail hour/reception
· Cue band/DJ of important announcements to direct guests or important events
– Cue band/DJ, photographer, videographer, and immediate family members of the couple when important events take place at reception such as
first dance, parent dances, cake cutting, and toasts
· Cue parents, best man, maid of honor, honored guests when they are about to give toasts
– Know the catering services schedule, and help ensure that guests are served at the appointed time
· Prevent and fix any problems that may arise during the event
· Remain easily accessible through the entire event in case there are any details the couple would like attended to
· Responsible for getting all gifts and cards to a designated guest or parent to take home for bride and groom
· Will pack up all personal items and décor and ensure they reach the designated family member, room, and/or vehicle
· Distribute final payments/gratuities to vendors at the end of the night
Additional Fees Apply for:
Welcome Parties, Rehearsal Dinner, and Post Wedding Brunch Coordination
Weddings larger than 250 people
Multiple locations
