About 4-6 weeks before, you will have a “Marathon Meeting” with your Coordinator to go over the details of your day, troubleshoot any things that you may not have spoken about and discuss your timeline. Your event manager will reach out to all your vendors prior to your wedding to make sure that everyone is on the same page!

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On the Day of the wedding itself, our team will be there to oversee all aspects of the day- from vendor set up, to photo sessions and of course, the reception

• Team of 1 Senior Wedding Planner and assistant (at a minimum depending on wedding size)
• Meeting to go over all details, run of show/ timeline, and set up
• Provide a wedding spreadsheet document for easy organization and access for client to provide us with their timeline, floor plan, vendor contact information, wedding party contact, personal decor list, and photographer shot list, so we can execute and oversee all flawlessly
• Before the wedding reach out to all vendors, for introductions, confirmation, distribution of timeline, and give out important contact/delivery information
• Point of contact for all day of wedding questions for vendors, wedding party, and family if necessary
• Arrive on the location of the wedding to accept/check-in all deliveries (i.e. rentals, florals, etc)
• Set up and arrange all personal items and décor according to inventory list and floor plan (i.e. champagne flutes, cake cutters, guestbook, photos, table numbers, menu cards, name/escort cards, etc.)
• Review final set up before guests start to arrive
• Distribute all flowers to the remaining bridal party and family members
• Guide guests to the ceremony area and encourage guests to take their seats at the appropriate time
• Reserve front rows of ceremony for VIP/family/readers and help them to their seats
• Line up and wedding party down the aisle and through the ceremony
• Cue ceremony musicians when the bridal party is ready to begin the processional
• Gather family and bridal party for photos before/after the ceremony
• Make sure that ceremony and reception stay on time and remain on point as discussed and written on the timeline
• Cue wedding party for introductions into cocktail hour/reception
• Cue band/DJ of important announcements to direct guests to different locations or rooms as well as guide the guests personally
• Cue the bride and groom, band/DJ, photographer, videographer, and immediate family members when important events take place at reception such as first dance, parent dances, cake cutting, and toasts
• Cue parents, best man, maid of honor, honored guests when they are about to give toasts
• Know the catering services schedule, and help ensure that guests are served at the appointed time with the proper flow of food and drinks
• Prevent and fix any problems that may arise during the event
• Remain easily accessible through the entire event in case there are any details the couple would like attended to
• Responsible for getting all gifts and cards to a designated guest or parent to take home for bride and groom
• Will pack up all personal items and décor and ensure they reach the designated family member, room, and/or vehicle
• Distribute final payments/gratuities to vendors at the end of the night
• Arrange arrival of limos/shuttles/buses to transport guests and bridal party